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Anniston Museum of Natural
History will rent the use of its facilities to recognized
organizations of ten or more persons when such use can be
arranged without disrupting regular Museum programs and
events.
A.
Museum facilities are not
rented to individuals or family groups, except in the case
of recitals and birthday parties. Birthday parties are
available for young people according to a separate set of
guidelines and as a benefit of Museum League membership.
Museum facilities are not rented to individuals due to
limited staff and space availability.
B. The following activities are not allowed:
1. Weddings/ Wedding Receptions
2. Adult Birthday Parties
3. Reunions
4. Fundraising Events for other organizations
5. Fraternity/Sorority Socials, and
6. Other activities deemed unacceptable by the Museum
Director and/or Museum Board.
C. Museum facilities will not be rented to organizations
with unpaid accounts or organizations that have caused prior
damages to Museum property.
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Upon approval of the use of
Museum facilities, the event will be categorized as one of
the following:
A. Meeting: A group of people gathering together for
a lecture, demonstration, business meeting, or similar event
during which food service is very limited and does not
involve the use of the Museum kitchen facilities.
B. Recital: A meeting which will also include the
use of the Museum piano.
C. Reception/Meal: A gathering of people, to include
the use of the Museum kitchen facilities and/or bars and
tables for hors d’oeuvres or dining.
Note:
Depending on set-up requirements, the Museum may not be able
to accommodate seated dining for more than 150 people at one
time.
Rental Fees
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Fees for rental of Museum
facilities will be as follows:
|
Meeting
Areas |
AM |
PM |
Capacity |
|
Conference Room |
$75.00 |
$150.00 |
10 |
|
Classroom |
$75.00 |
$150.00 |
40 |
|
Lobby |
N/A |
$150.00 |
50 |
|
Lagarde Room |
$100.00 |
$175.00 |
16 |
|
Auditorium |
$125.00 |
$175.00 |
175 |
Reception/Catered/Dining Events
|
*Reception/Dining Areas |
AM |
PM |
Capacity |
|
Classroom |
$100.00 |
$175.00 |
50 |
|
Lagarde Room |
$150.00 |
$200.00 |
16 |
|
Lobby |
N/A |
$225.00 |
50-60 |
|
Auditorium |
$175.00 |
$275.00 |
150-175 |
|
Auditorium/Classroom |
$225.00 |
$325.00 |
-- |
|
Auditorium/Lobby |
N/A |
$425.00 |
-- |
|
Auditorium/Classroom/Lobby |
N/A |
$450.00 |
-- |
*Rentals include the use of the
state-of-the-art gourmet kitchen facilities
A. A once a year discount will be provided on the total
invoice for Business Members of the Museum League.
B. All or partial fees may be waived at the discretion of
the Museum Director if the primary feature of the event is a
program presentation about Anniston Museum of Natural
History by a member of the Museum staff.
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Due to space limitations, the
following restrictions will apply to number of people:
Auditorium (chairs only) 10 to 180 persons
Auditorium (seated dining)
10 to 150 persons
Classroom (chairs only)
10 to 50 persons
Classroom (with tables)
10 to 40 persons
Conference Room
up to 10 people
Lagarde Room
up to 16 people
Note:
The Museum does not provide table linens. The Museum can
provide only 180 chairs; however, additional chairs may be
brought by the renting organization.
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The Museum does not rent the
grounds surrounding the building for the events and
activities of outside organizations. Museum grounds have
been developed, in part, as a wildlife sanctuary and the
landscaped grounds require specialized care that cannot
sustain the impact of table/chair set-ups. Arrangements for
limited use of the Museum grounds by renting organizations
will be reviewed on an individual basis.
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Picnic tables on Museum grounds
are available on a first-come, first-served basis at no
charge. Picnic shelters in Lagarde Park may be reserved
through the City of Anniston’s Parks & Recreation Dept.
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The Museum calendar involves a
wide variety of uses and is impacted by public visitation
throughout the year. Requests for the use of Museum
facilities must be made through the Community Services
Coordinator.
A. Events, which will involve weekend or evening
hours, must be scheduled at least three weeks in advance; it
is recommended, however, that requests be made three months
in advance if possible.
B. Events during regular Museum hours should be
scheduled at least two weeks in advance.
C. Under no circumstances will reservations for
building rentals be made by any persons other than the
Community Services Coordinator, the Museum Director, or
their designated representative.
D. All requests for the use of Museum facilities are
subject to final approval by the Museum Director.
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Upon approval of an event, a verbal estimate of cost will be
provided according to the previously listed fees. A
confirmation letter will be sent along with a copy of these
guidelines.
A.
A
non-refundable deposit of 50% of the total building rental
fee will confirm the date that the renter has requested. The
“Acceptance of Responsibility” form must be signed and
returned at least two weeks prior to the event. The
remainder of the rental fee is due on the day of the event.
B.
Estimates are subject to change depending on
actual length of
an event or additional charges
that may be incurred.
C.
No additional
charges will be added for the use of the podium and
microphone, easels, Museum chairs, tables, or piano (except
moving. The Museum cannot guarantee the use of these items,
however, unless they are requested in advance when
scheduling the event.
D. An additional fee of $50.00 per day will be added
for the use of the Museum’s computer and multi-media
projector. Organizations may avoid this fee by bringing
their own equipment. A $30/day fee is charged for the use
of the DVD/Video and multi-media projector with giant
viewing screen. Overhead projector fee is $20.00 per
rental.
E. Only Museum staff members may operate Museum
audio/visual equipment and the projection booth.
Organizations may bring their own equipment with advance
permission, though the projection booth will not be
available.
F. Renting organizations will be charged $25.00 for
false alarms in the Museum’s security system if caused by
guests of said organizations.
G. The Museum reserves the right to levy additional
charges for careless damage to Museum property.
H.
Cancellations will be accepted at anytime, however, the 50%
non-refundable deposit will be retained by the Museum.
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The rental fee is due in full on the day of the event. The
Museum bookkeeper can be instructed to invoice organizations
but the total fee must be received in full by the day of the
event.
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Alcoholic beverages may be served according to a separate
set of
guidelines. Organizations
serving alcoholic beverages must sign a statement indicating
they have read and understood the related guidelines.
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At
least one Museum staff member will be present when Museum
facilities are rented to outside organizations. When
requested in advance, the Museum staff will provide basic
set-ups involving the Museum’s own tables and chairs and
other approved equipment. Museum staff members are not
available to load/unload equipment or to set up and install
decorations and/or equipment brought into the Museum by the
renting organization. This is the responsibility of the
renting organization. Please note that vehicles will not be
allowed to drive on Museum lawns or walkways to gain clear
access to auditorium or lobby doors. The Museum staff will
do its best to accommodate changes in set-ups if the request
is made during regular working hours (7:00 a.m. to 4:00
p.m.) and only if the person signing the “Acceptance of
Responsibility form” approves the request.
-
Decorations are limited to table or floor decorations only.
Tape and/or nails/thumbtacks will not be placed on or in
Museum walls. Fines will be levied for this kind of damage
to Museum property. Green plants and flowers are permitted
in all areas except the exhibition hall. All decorations
must be removed immediately following an event. Any
materials or equipment not removed by 10:00 a.m. on the
morning following an event will be subject to an additional
fee of $50.00 per day. The Museum will not be held liable
for loss or damage to property not retrieved as requested
above.
-
The Museum kitchen facilities are new and available for use.
Coffee service is not available unless you or your catering
service brings the necessary equipment. Renting
organizations should advise caterers that it is their
responsibility to clean the kitchen and preparation area
following an event. This area should be left in the
condition in which it was found upon arrival.
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The Museum’s Steinway grand piano is a fine instrument that
we allow outside organizations to use with the following
considerations:
A. The piano will only be moved by Museum staff
members. The piano will be moved at the discretion of the
Museum.
B. The piano is tuned on a regular basis; requests for
additional tuning will be at the expense of the outside
organization and with the approval of the Museum Director.
C. No drinks, foods, plates, cups, plants, or other
material may be placed on any part of the piano. Fines will
be levied for damage to the piano.
D. Only students in training or professional musicians
should be allowed to perform on the piano.
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The primary purpose of renting the Museum facility to
outside organizations is to provide the community with
greater exposure to the educational value of Anniston
Museum. In most cases (see exceptions in #18), the rental
of Museum facilities includes free admission to the
exhibition hall. Renters are urged to encourage
participants to take advantage of this opportunity. Tickets
will be provided for participants if the event takes place
during regular hours of operation. The Museum reserves the
right to place brochures relating to its exhibits or events
within access of those visiting the facility during rental
events.
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Anniston Museum of Natural History is a smoke-free
facility. Due to the need to preserve and conserve the
collections of the Museum, food and drink are not permitted
in the exhibit halls.
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All printed invitations, press releases, or information
relating to an event should clearly indicate sponsorship by
the renting organization. In no way should the Museum
appear to be the sponsor of any event that involves rental
of the facility by an outside organization. The Museum
reserves the right to cancel any event if this requirement
is not observed. The Museum requests receipt of any copies
of printed invitations, posters, or fliers relating to the
event.
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Rental of Museum facilities is further restricted as
follows:
A. No all- night events are permitted; events extending
beyond 12:00 Midnight are discouraged as well as events on
Sundays before 12:00 Noon.
B. Receptions or meals involving the Museum lobby will not
be permitted during public visiting hours; the Museum staff
will determine the extent to which advance set ups can be
allowed during public visiting hours.
C. When Museum facilities are rented during public visiting
hours, the number of guests that can be admitted free on
behalf of the renting organization will be limited to 200
persons; additional guests (10 or more) can be admitted at
group rates if arrangements are made in advance.
